Writing Assistant Overview

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The Writing Assistant is your AI-powered partner for crafting clear, effective, and polished text. It’s a suite of tools that can improve existing content or draft new material from your notes. Whether you need to fix grammar, change your tone, or quickly draft an email, the Writing Assistant is designed to help you write better, faster.

It is available in two places:

In Google Docs™, Sheets™, and Slides™, it’s an accordion section in the main add-on sidebar.
In Gmail™ and Google Drive™, it’s the primary interface of the add-on card.

Accessing the Writing Assistant

How you access the assistant depends on the Google application you are using.

In Google Docs™, Sheets™, and Slides™

The Writing Assistant is built directly into the main add-on sidebar for a seamless workflow.

Open the main add-on via Extensions > Text To Table Converter > Start.
Click on the Writing Assistant accordion to expand the tools.
Use the top text box for your input, select an action, and see the result in the box below.

In Gmail™ and Google Drive™

For other Workspace apps, the Writing Assistant is the main feature of the add-on card.

The interface provides the same functionality, with a text box for input, a language selector, and a set of action buttons to transform your text.

Core Functions

The Writing Assistant groups several powerful AI actions into one convenient place.

Improve & Correct

Polish: A comprehensive tool that improves clarity, enhances flow, and corrects both grammar and spelling errors to make your text sound professional.
Grammar & Spelling: A focused tool that corrects only grammatical and spelling mistakes without altering the style or structure of your sentences.

Change Tone

Professional: Rewrites your text in a more formal, corporate, and business-like tone.
Casual: Rewrites your text in a more relaxed, friendly, and conversational tone.

Draft New Content

Draft Email: Takes your notes or a simple idea and formats it as a professional email, complete with an inferred subject line.
Draft Post: Turns your text into an engaging social media post, often including relevant hashtags.

Custom Prompts

The Prompt button is the most flexible tool. You provide both the instructions and the text in the same input box. For example:

Write an article about the steps necessary to open a Coffee Shop in New York.

When you ask the AI to generate content like an article or a list, it will often respond in Markdown format to include headings, bold text, lists, and more.

To preserve this formatting when you paste it into Google Docs™, you first need to enable a setting:

In your Google Doc, go to the top menu and select Tools > Preferences.
In the pop-up window, ensure the box for “Automatically detect Markdown” is checked, then click OK.

Once the setting is enabled, follow these steps to paste your content:

Click the Copy button in the Writing Assistant to copy the Markdown text.
In your document, right-click with your mouse where you want the text to appear.
Select “Paste from Markdown” from the context menu.
Your text will be inserted instantly with all the formatting preserved.

Combining Actions with Translation

One of the most powerful features of the Writing Assistant is its ability to perform an action and translate the result in a single step.

For example, you can polish a German text and get the final, improved version in English.

Enter Your Text Type or paste your text (in any language) into the top input box.
Choose an Action Click on the action you want to perform, such as Polish.
Select a Target Language Use the dropdown menu below the input box to select your desired output language. To keep the original language, simply select Keep Original Language.
View the Result The AI will first perform the action (e.g., polishing) and then translate the polished result into your target language, all in one go.