Mail MergeGoogle DocsTraining CertificatePDFTemplates

Bulk Generate PDF Training Certificates in Google Docs™

Learn how to use Mail Merge & Variables in Google Docs™ with the built-in Training Certificate example, generate all certificate documents, and convert the full batch to PDF.

Maikki

Maikki

Need to issue many certificates after a workshop or employee training session? Use Mail Merge & Variables to generate certificate documents from spreadsheet data, then convert the completed batch to PDF.

The simplest starting point is Load Training Certificate Example in Google Docs™. It loads an example certificate template and source sheet into the current mail merge session.

What You Need

  • A Google Docs™ file
  • The Text To Table Converter add-on
  • A few minutes to test the sample workflow

Note: Load Training Certificate Example is available in Google Docs™. It loads a copied certificate template and a copied Google Sheets™ source into the current mail merge session.

How to Create a Certificate Batch

  1. Open any Google Docs™ file.
  2. Open Extensions > Text To Table Converter > Document Tools > Mail Merge & Variables....
  3. In the setup area, click Load Training Certificate Example.
  4. Wait while the add-on loads the copied certificate template and copied spreadsheet.
  5. Click Analyze Tags.
  6. Review how the certificate placeholders map to the spreadsheet columns.
  7. Click Create single document to preview one certificate first.
  8. Open the preview and check the participant name, training name, completion details, and formatting.
  9. If the preview looks correct, click Create all documents.

Tip: You can also open the same tool from the sidebar under Document Tools → Merge → Mail Merge & Variables.

Screenshot placeholder: Mail Merge setup with the Load Training Certificate Example button and the Analyze Tags action visible.

Convert the Full Certificate Batch to PDF

After Create all documents finishes, the results area switches from preview mode to batch results.

  1. Wait for the certificate batch to finish generating.
  2. In the completed results area, click Convert all to PDF.
  3. Let the add-on convert the generated certificate documents.
  4. Open the saved PDFs from Google Drive when the conversion finishes.

That button converts all generated documents to PDF and saves them to Google Drive. This is useful when you need certificates ready to share, archive, or print.

Screenshot placeholder: Completed mail merge batch results with the Convert all to PDF button visible.

What You Can Do After the Batch Finishes

  • Use the left and right arrows to browse the generated certificate documents.
  • Open one generated certificate to review it again.
  • Delete a generated document if you need to rerun the batch.
  • Use Convert to PDF for one generated document, or Convert all to PDF for the full set.

Best Way to Replace the Example with Your Own Certificate Template

Start by keeping the sample certificate template and changing only the spreadsheet. That makes it easier to confirm that names, dates, and course fields map correctly.

After your source sheet works, replace the template with your own certificate layout. Always test with Create single document before running the full batch again.

Tip: Keep your source headers stable once the mappings are working. Changing header names later can break the detected matches.

Get the Add-On

Create certificate documents and convert the finished batch to PDF without editing each certificate one by one.

Text To Table Converter

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Text To Table Converter

Use Mail Merge for Certificates in Google Docs™: Install Text To Table Converter to generate certificate documents from spreadsheet data and convert the result to PDF.

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Related Guides

  • Mail Merge - Learn the full Mail Merge workflow, including source setup, mappings, Smart Variables, and saved workflows.
  • Save as PDF - See more ways to export Google Docs™ files as PDF with the add-on.